Fair rotas for your event, without the spreadsheet
Share one link. People tick the shifts they can do. ShiftClick builds the fairest rota it can, then you adjust it by drag and drop and publish.
The demo needs no sign-up, and nothing you do in it is saved. Free during early access.
How it works
Everyone says when they’re free first. Nobody has to race for a slot.
Share one link
Set your dates, shift times and locations once, with a map pin and photo for each. Then share the sign-up link or its QR code.
People tick when they’re free
No accounts and no app. Each person gets a private link by email to change their shifts later, from their phone.
Auto-assign, adjust, publish
ShiftClick fills the rota as fairly as it can and explains any gaps. Fine-tune it on the board, then publish, and everyone gets their shifts by email.
First come, first served leaves people out
Liz can only make Saturday morning. Susie can do any shift. On a sign-up sheet, whoever gets there first decides who works.
With a sign-up sheet
Susie signed up first and took 8:00. Liz can’t do 11:00, so she’s left out, and 11:00 stays short.
With ShiftClick
Everyone ticked first, so auto-assign gave Liz the one shift she can do and put Susie on 11:00. Both shifts are full.
Liz and Susie are one of ShiftClick’s automated tests, and they’re in the demo.
Everything a crew rota needs
From the first sign-up to the reminder the day before.
Auto-assign that explains itself
It gets as many locations as possible to their minimum first, uses as many different people as it can, and tells you why any slot can’t run.
A rota board with guard rails
Drag people between locations. The places they can go light up, and a move that won’t work says why, like “Liz isn’t available 11:00–14:00”.
No accounts for your crew
People sign up from a link on their phone, then manage their shifts from a private link in their email.
Friends and families together
Up to four people can sign up as a group. They always get the same shifts, at the same location.
Shift emails and reminders
Publishing emails everyone their shifts, with links to add them to Google, Outlook or Apple calendars, and a reminder goes out the day before. Cancellations are flagged on the board.
Your words, not ours
Call them volunteers, staff, marshals or crew. Sign-up pages and emails use the name you choose.
Made for events with lots of moving parts
- Fun runs and racesMarshals at numbered points along the route.
- Festivals and fairsGates, bars and info points over several days, with paid staff or volunteers.
- Charity eventsVolunteers who can give one shift or a whole weekend.
- Sports clubs and tournamentsPitches, car parks and kit stores on match days.
ShiftClick is for events. It isn’t for ongoing staff rotas, timesheets or payroll.
- The rules can’t be brokenNobody is placed on a shift they didn’t tick. Your browser and the server check every move, and the database itself refuses anything else.
- Planning runs on your computerAuto-assign works out the rota in your browser, usually in seconds, with nothing to queue for on a server.
- Your data is stored in LondonThe database and the servers that run ShiftClick are in London. No advertising or tracking cookies.
Free while we’re in early access
Every feature, no card and no sales call. After early access there will still be a free tier, then pricing per event rather than a monthly subscription, because events don’t happen every month.
More about pricingFreeduring early access
- Sign-up pages, groups and private links for everyone
- Auto-assign and the rota board
- Shift emails with calendar links, and day-before reminders
During early access, ShiftClick sends up to 100 emails a day in total. If a big rota needs more, the rest go out the next day.
Start freeQuestions
Do people need an account to sign up?
No. They open your link, tick the shifts they can do and add their details. They get a private link by email to change their shifts or cancel later.
How does auto-assign decide who goes where?
In order: get as many locations as possible to their minimum, then fill them towards their maximum, then use as many different people as possible, then spread shifts evenly. It never breaks a rule, and it explains anything it couldn’t fill.
Can friends or families work together?
Yes. Up to four people can sign up as a group, and they’ll always be on the same shift at the same location.
What if someone can’t make their shift?
They can cancel from their link up to 24 hours before it starts. You get an email, and the slot is flagged on your board so you can fill it.
Can I use it for paid staff?
Yes, for events. It plans shifts and reports scheduled hours. It doesn’t do contracts, timesheets or payroll.
Where is my data kept?
In London. The privacy page says what’s stored and how to have it deleted.
What does it cost?
Nothing during early access. After that there will be a free tier and per-event pricing, announced well in advance.
See it fill a rota in seconds
The demo opens on a sample half marathon’s board, with 43 people ready to place. No sign-up.